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CONTRACT FOR WEDDING COORDINATION SERVICES
Imajen Events
Jen Tafalla, Wedding Coordinator
On The Day Wedding Coordination Agreement
This agreement, made this ____day of __ by and between IMAJEN EVENTS, herein after referred to as: The Wedding Planner and ___________________________ hereinafter referred to as the Couple.
WITNESSETH: In consideration of the mutual covenants and agreement herein contained, The Wedding Planner and The Couple hereby agree to the following terms and conditions:
THE WEDDING PLANNER’S RESPONSIBILITIES:
THE COUPLE’S RESPONSIBILITIES:
GENERAL PROVISIONS
X________________________________________/__________________________________________Date___________________
Bride/Groom to Be (Sign & Print Full Name)
X_________________________________________/_______________________________________Date___________________
Imajen Events
Jen Tafalla-Wedding Coordinator
CONTRACT FOR WEDDING COORDINATION SERVICES
Imajen Events
Jen Tafalla, Wedding Coordinator
On The Day Wedding Coordination Agreement
This agreement, made this ____day of __ by and between IMAJEN EVENTS, herein after referred to as: The Wedding Planner and ___________________________ hereinafter referred to as the Couple.
WITNESSETH: In consideration of the mutual covenants and agreement herein contained, The Wedding Planner and The Couple hereby agree to the following terms and conditions:
THE WEDDING PLANNER’S RESPONSIBILITIES:
- The Wedding Planner shall provide wedding day services for the Couple on the ________day of________, 2012 at the approximate time of:________ located at:__
- The Wedding Planner will provide the following services under the terms of this Agreement:
- Turnover of details and contracts from various suppliers at least 2 weeks before the wedding
- The Couple at this point have already prepared and organized everything for their big day.
- Inclusive of the On-the-Day service (Preparations at the bridal and groom’s Suite, church, wedding reception), wedding program planning and direction
- Unlimited Consultations within 2-weeks before the actual wedding date
- 3 Wedding Coordinators (good for 150 guests-below).
- Additional P1000.00 is added for every addtional 100 guests.
- Assist the photographers for the pictorial including the fixing of the gown in the mannequin, fixing the wedding materials on the bed and fixing the groom’s apparel and accessories. Coordinators will strictly implement the day’s schedule conforming to lead times allocated for every time in the itinerary.Securing all bridal accessories and bring to church/ceremony venue (rings, coins, arrhae, pillow, cords, matches, veils, offerings, body form). Check on the Bride, the Groom and the Entourage at the hotel/preparation place and coordinate with last minute details.
- Ensure the timely departure of the bride and the groom from the hotel to arrive at the church at least 30 minutes before the ceremony.
- Organize the line up and processional & recessional marching of entourage and the Bride at the church.
- Check styling & lay out of the event venue
- Manning the registration table at the reception venue ensuring the sitting arrangement would be followed. Coordinators will help usher the guests and direct them to their respective table assignment
- Conceptualization and direction of the wedding reception program
- Handle gifts given by the guests
- Distribution of wedding souvenirs and routing of the Signature album.
- Assist in packing up all gifts and items used in the ceremony and at the reception and endorsing them to the authorized person
- Crew meals during the preparation and after reception will be provided by the couple.
- Handling of leftover food, distribution of wedding cake & souvenirs and other items as requested by the client.
THE COUPLE’S RESPONSIBILITIES:
- The Couple understands that they are responsible for paying for vendor products and services in full.
- The Couple shall not change the date, time or location of the wedding ceremony as listed in paragraph 1 of this agreement without first contacting and advising The Wedding Planner of said change so as to determine if The Wedding Planner is still available to provide services.
- If The Couple does change the date, time or location of the scheduled wedding ceremony, and The Wedding Planner is unavailable to provide services, then The Wedding Planner is released from all contract obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. The Couple also forfeits The Wedding Planner fee for non-compliance with this agreement.
- A retainer’s fee of P1000 of entire ceremony cost MUST be paid in advance and is required, along with a signed contract, to book a date and time for a wedding. Retainer fees are not refundable should the wedding be cancelled for any reason.
GENERAL PROVISIONS
- The Wedding Planner shall arrive at the wedding location at an agreed upon time to meet the vendors at least three hours prior to the start of the wedding ceremony. The Couple fully understands and agrees that The Wedding Planner shall not be responsible or held liable in the event the Wedding Planner is prohibited from providing wedding day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the wedding. The Wedding Planner will make every attempt to notify The Couple and to provide for a substitute Wedding Planner who can provide services if time and resources permit. In any event, The Wedding Planner, his agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any wedding services resulting from such incapacitations, non-arrival, errors and/or omissions of any type.
- The Couple gives permission and shall allow the Wedding Planner to post a photograph(s) of them, the wedding ceremony setting, and reception setting on the Wedding Planner’s website for viewing by the internet community. The Couple acknowledges that this is for promotional purposes only and they do not expect any compensation of any kind. There shall be no expiration period for this permission.
- The Wedding Planner gives permission and shall allow the Couple to use any photographs, videos or other recording media in which the Wedding Planner is in, or part of, in any manner or for any purpose they wish.
- This agreement or any attachments constitutes the entire agreement between the parties and may not be modified except in writing signed by both parties or by the acknowledgement of e-mail received by both parties. No other representations or promises have been made except those that are set out in this agreement. If any part of this agreement is adjudged invalid, illegal, or unenforceable, the remaining parts shall not be affected and remain in full force and effect.
- In the event that any vendor cancels prior to the date of the wedding, the Couple agrees that the Wedding Planner may substitute a new vendor with or without advance notice to the Couple at its discretion and any additional costs to be paid by the Couple.
- Imajen Events is no longer required to attend post wedding meetingscwith couple, otherwise deemed necessary.Feedback is encouraged right after the event or thru email,call or text
X________________________________________/__________________________________________Date___________________
Bride/Groom to Be (Sign & Print Full Name)
X_________________________________________/_______________________________________Date___________________
Imajen Events
Jen Tafalla-Wedding Coordinator